How exactly to Order a Certificate (Also referred to as a formal extract)

Please browse the guidance below before purchasing delivery, marriage or death certificates (official extracts through the registers). You may install a document that is portable (pdf) content of our leaflet S2 – How to purchase a certification (also called the state extract) (269 KB pdf) and types.

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How exactly to apply

There are numerous options for getting a certification of an entry through the statutory birth, death, wedding, use, breakup, civil partnership and dissolution registers, the Old Parish Registers and census documents.

Purchase on line – you are able to seek out, and purchase asian wife, birth, death, wedding, divorce proceedings, civil partnership and dissolution of civil partnership, census and Old Parish enter certificates online at our ScotlandsPeople website.

Looking the indexes is free and certificates price Ј12 per certification. You’ll need a credit or debit card to utilize this solution and we’ll deliver your extract within 15 days that are working.

Apply in individual at brand brand New enter home therefore the ScotlandsPeople Centre and we’ll deliver your certification within five business days. It will be ready by 11:00 the next working day if you use our priority service before 13:00 your certificate will be ready for collection by 16:00 that day; or after 13:00.

Apply on paper and we’ll deliver your certification within eight days that are working. You should use the online variations associated with the kinds below:

Form SU3 if you should be trying to get a certification from the statutory birth, use, wedding, divorce or separation, civil partnership and dissolution, death registers or the Old Parish Registers

Form SU9 if you should be trying to get a certification through the 1841 to 1911 census records

Form SU19 if you should be trying to get a no trace divorce or separation page. This isn’t a certificate that is official. We issue a letter that is formal help of a divorce or separation application through the courts as proof of a person’s marital status within Scotland. This letter needs to protect the time through the date of wedding to your current date. Both events’ names, place and date of wedding should be supplied.

Apply by phone utilizing our Ordering that is certificate Service post-1855 births, fatalities and marriages. The phone quantity is 0131 314 4411 (+44 131 314 4411) and lines are available from Monday to Friday 9:00 to 16:30 aside from specific holidays that are public. You will have to quote credit or debit card details.

Connect with a regional registrar – certificates through the Scottish documents are often acquired from neighborhood registrars of births, fatalities and marriages. There is their contact information from our Directory of Registrars in Scotland or the authority website that is local.

Information needed

Complete name of individual(s) worried, place and date associated with occasion. If your surname that is common further details such as for instance moms and dads’ names are needed. Abbreviated certificates are offered for births and fatalities during the charge that is same.

When it comes to solution fatalities we require the individual’s rank, regiment and quantity.

For use documents we need the complete adoptive name, date of birth and adoptive parents’ names. For recently awarded adoptions, please quote the court and date regarding the use purchase.

For certificates through the census documents we need the census 12 months, title and target.

For certificates through the Old Parish Registers we require for:

  • Births and baptisms – complete name, date or year, parent’s names and put of delivery (if understood)
  • Proclamation of banns and marriages – complete name of both events, 12 months and put of wedding (if understood)
  • Fatalities and burials – complete name, date or 12 months of death and accurate destination of death

costs and costs (excluding postage)
  • On the web – Ј12, priority solution Ј27
  • Face-to-face at brand New enter House, by telephone, by post – Ј15
  • Priority service – Ј30
  • No trace charge – Ј5 for every 5 years (or component thereof)
  • Face-to-face in the ScotlandsPeople Centre – Ј10
  • No trace divorce proceedings record – Ј5 for every single 5 years (or component thereof)

All certificates are granted by first course UK mail or airmail that is standard because of the choice distribution choice chosen by the client.

  • Collection at brand New enroll home – nil
  • British standard first course – Ј0.95
  • British recorded distribution 1st course – Ј2.15
  • British unique delivery – Ј6.35
  • British unique delivery (Saturday) – Ј10.62
  • Standard airmail – Ј3.25

how exactly to spend

We accept re re payment by these procedures:

  • On line – credit or debit card
  • brand New enter home – cash, credit or debit card, sterling cheque with cheque card, travellers’ cheque in sterling
  • By post – sterling cheque, Uk postal purchase. Please never deliver money by post.
  • By fax or telephon – credit or debit card.

The issue number where applicable if paying by credit or debit card please quote your card number, cardholder’s name, signature and address, start and expiry dates, security code (the three digit number on the reverse of the card) and, for Maestro transactions. This will let us charge the proper quantity whether the required occasion is traced or otherwise not. (please be aware that people try not to accept US Express cards.) For safety reasons we try not to suggest delivering credit or debit card details by e-mail.

Payments by sterling cheque or british order that is postal be crossed, making payable towards the ‘Scottish Government’. Any excess funds remitted over Ј4 (Ј5 for international orders) if payment is by cheque or postal order, we will refund, by cheque. We will perhaps maybe not immediately refund monies below these quantities.

Typed extracts

Certificates will ordinarily be produced electronically from pictures for the register page entry that is actual. It really is just in instances where the entry happens to be modified because of an RCE or contains a clerical mistake, that a typed certificate might need to be released.

Breakup certificates

Please be aware that individuals issue divorce proceedings certificates in redacted type. This means any delicate information such as children’s details or monetary plans offered when you look at the Decree won’t be contained in the certification. This certificate that is redacted still valid for appropriate purposes.

If the information topic or legal agent regarding the data topic want to get an unredacted variation, they are going to have to offer a duplicate of their ID (passport, driving licence etc.) and content of proof target (utility bill etc.). This is done via e-mail to records@nrscotland.gov.uk in the right period of purchasing the certification.

The receipt associated with the paperwork will be recorded after which the copies of this ID and proof address should be confidentially damaged thereafter.

Your duties under information security guidelines

Please be aware that certificates (official extracts) are susceptible to Crown copyright and might simply be found in conformity with your conditions and terms. You have to also adhere to your responsibilities underneath the General information Protection Regulation, information Protection Act 2018 together with Human Rights Act 1998. The contents of every certification containing data that are personal any living individuals shouldn’t be reproduced without getting the authorization of the individuals first. To get more information begin to see the assistance with ScotlandsPeople.